Poland Work Permit

 Foreign workers are required to have the proper visas and work permits in Poland, as established by immigration laws. Work permits must be secured for employees, and sponsored by a locally licensed and incorporated entity, which can be a problem for companies just entering the Polish market. Poland is known for typically being quite inflexible with its visa arrangements for foreigners, and visas will only be granted if no suitable Polish candidate can be sourced for a position. If you have yet to complete the incorporation process you can use an outsourced management company or GEO Employer of Record to sponsor the employee for the necessary permits.

PLC

It is possible for companies that have established limited liability or joint-stock companies, or limited or limited joint-stock partnerships, to arrange visas for their workers. The relevant visa is Work Permit C, for foreigners who perform work in Poland for a foreign employer for a period exceeding 30 days, as long as the conditions of their employment align with the conditions stipulated within the Polish Labour Code. Permits are issued by the Province Governor. Work permits are valid for a maximum one year and are only valid if the applicant performs the work specified in the permit.

Non-EU residents must apply for a work permit if they wish to work in Poland. There are various exceptions, including:

Individuals with refugee status

Permanent residents of Poland

Beneficiaries of temporary or humanitarian protection from Poland

Victims of human trafficking

Individuals performing scientific research for at least 30 days per year

The steps to apply for a work permit in Poland are as follows:

Employer carries out labour market test

Employer begins application for foreigner’s work permit

Upon successful application, the Voivode will issue the work permit, at which point the applicant may begin undertaking employment

1. Labour market test carried out by employer

Employers must carry out a labour market test to acquire information about the circumstances surrounding employment in the local labour market. This test must confirm that there are no eligible Polish or EU nationals who could be employed in a given position.

The process is as follows:

1. Employers submit notification of vacancy to the County Labour Office.

2. The Labour Office then analyses the records of all unemployed people and job seekers

3. If the analysis determines that there are sufficient persons meeting the job requirements, the Labour Office will undertake its own recruitment amongst these individuals.

4. Remuneration proposed by the employer is compared to the remuneration that could be obtained in the same or similar position for similar work by the Labour office. These sums must be similar

5. The County Commissioner will issue the relevant decision.

6. If appropriate, the governor will issue the decision to the employer who is then able to apply for a work permit and temporary residence permit on behalf of the foreigner.

The labour market test does not need to be carried out in the following circumstances:

The work is included in the list of occupations which are in great demand – these are specified by the local Voivode

A work permit is being extended for the same foreigner for the same job

The foreigner is a citizen of a country bordering Poland or with which Poland works cooperatively on labour immigration, with the intention of working as a domestic worker or caregiver, OR performed work with the same entity for the last 3 months minimum with the intention of the job being entrusted to them

The foreigner is undertaking employment within a domestic household.

Fees: Varies based on the Voivodship

Time:

If nobody can be recruited from the Polish unemployed and job seekers, within 14 days

If recruitment amongst those registered with the Labour Office is possibly, within 21 days

2. Employer begins application form for foreigner’s work permit

Employees may only receive work permits provided the following conditions are satisfied:

The conditions of employment are equally, or more, favourable under the provisions of the Labour Code and other employment regulations

Remuneration is not lower than the average monthly wage by more than 30% – this information is provided by the Voivodship Office

Documentation proving the above are provided

The employer must submit a completed application form along with the following documents:

Up-to-date records of economic activity and an extract from the National Court Register to confirm the employer’s legal status

A company deed or company establishment notarial deeds, if the employer is a limited liability company or joint stock company respectively

Proof that the applicant has health insurance

Copies of the passport pages containing travel data for the applicant

A copy of a statement of profit or loss incurred by the employer

A copy of a contract pursuant to which a service is provided in Poland

Proof of payment of application fees

The relevant forms can be found at the website of the Department of Civil Affairs and Foreigners of Malopolska Regional Office.

3. Other obligations of the employer

Aside from completing the application form for the foreigner, the employer must also:

Inform the foreign about the steps required to issue a work permit and any other events which may affect this procedure

Exercise due diligence in the procedure for issuing and extending the validity of the work permit

Implement the conditions of the contract with the foreigner which are set forth in the work permit application. This contract must be in writing and if necessary, translated into a language which the applicant can comprehend before being signing

Inform the Voivode about the foreigner failing to undertake work within 3 months of the work permit commencement, or completion of work more than 3 months before its expiry, or any changes in the foreigner’s job duties

If employers do not comply with these duties and are found to be in breach, they must immediately rectify their mistake, otherwise risk penalties of between PLN 3,000 and PLN 5,000.

Time: The entire process generally 3-4 weeks for approval, but may extend to up to 8 weeks.

Please contact us for a quote.

Once the work permit is issued, one copy is retained by the Voivodship Office, and two are transferred to the employer, who is required to issue one copy to the foreigner.

4. Work permit is issued

The employee may commence work if a work permit is successfully issued.

A work permit is a document that entitles a foreigner to work legally in Poland, provided that the foreigner has a basis of residence enabling them to perform work in accordance with the regulations.

Note! A foreigner may not perform work in Poland, even if they have a valid work permit, if they are staying on the territory of the Republic of Poland on the basis of:

- a visa issued for the purpose of tourism, arrival for humanitarian reasons, due to the interest of the state or international obligations;

- a temporary residence permit granted due to circumstances requiring a short-term stay of a foreigner on the territory of Poland (Article 181 (1) of the Act on foreigners).

The permit specifies the entity entrusting the performance of work to the foreigner and the position or type of work to be performed by the foreigner. Therefore, work is considered legal only if the foreigner performs the work indicated in the permit. 

This means that if a foreigner is to perform work under other conditions than those specified in the permit (including a different position), the employer must obtain a new permit.

The permit is valid for the period for which it was issued. The expiry date of the permit is stated on the document.

A work permit is required in the case of taking up employment on the basis of both employment contracts and civil law contracts.

The entity entrusting the work (the employer) applies for a work permit for a foreigner.

The permit is issued by the voivode competent for the seat / place of residence of the employer.

We can distinguish the following types of work permits:

TYPE A - obtained in the case of a foreigner who will perform work in Poland on the basis of an agreement with an entity whose seat or place of residence, or a branch, plant or other form of organized activity is located in Poland.

TYPE B - is obtained in the case of a foreigner who will perform work consisting in performing a function in the management board of a legal person entered in the register of entrepreneurs or being a capital company in organization, or in connection with running the affairs of a limited partnership or limited joint-stock partnership as a general partner, or in connection with granting them a procuration for a total period exceeding 6 months in consecutive 12 months.

TYPE C - obtained in the case of a foreigner who will perform work for a foreign employer and will be posted to the territory of Poland for a period of more than 30 days in a calendar year to a branch or plant of a foreign entity or a related entity.

TYPE D - obtained in the case of a foreigner who will perform work for a foreign employer without a branch, establishment, or other form of organized activity on the territory of Poland and will be posted to the territory of Poland in order to provide a temporary and occasional service (export service).

TYPE E - obtained for a foreigner who will perform work for a foreign employer and is posted to the territory of Poland for a period of more than 30 days within consecutive 6 months for a purpose other than for the type B, C, D permits.

TYPE S - obtained for a foreigner who will perform work in the scope of activities specified in the Regulation of the Minister of Family, Labour and Social Policy of December 8, 2017. (i.e.  activities causally related to agriculture, forestry, hunting and fishing, or catering and accommodation).

An employer who employs a foreigner is obliged to:

- check, before the foreigner starts work, whether they have a valid residence permit,

- make a copy of the residence permit and keep this copy for the entire period of work by the foreigner,

- conclude a written contract with a foreigner under the terms of the work permit,

- present a translation into a language that the foreigner understands before signing the contract,

- provide the foreigner with one copy of the work permit in writing,

- inform the foreigner about activities undertaken in connection with the procedure for granting or extending a work permit and decisions on issuing, refusing to issue, or revoking a permit,

- if the foreigner does not start work within 3 months from the initial validity date of the work permit, stops to work for a period exceeding 3 months, ends work earlier than 3 months before the expiry of the work permit, the employer must inform the voivode within 7 days.

Note! An employer who employs a foreigner on the basis of a work permit has the same obligations towards them as towards a Polish citizen.

- reporting within 7 days from the date of commencement of work to social and health insurance and monthly and timely payment of contributions of an appropriate amount to the Social Insurance Institution (if required by the type of contract - primarily an employment contract and a mandate contract, it does not apply, for example, to a specific task contract),

- calculating, collecting, and paying advances for income tax (the method of tax settlement depends on the tax residence of the employed foreigner),

- compliance with the provisions of the Labour Code.

DECLARATION OF ENTRUSTING THE PERFORMANCE OF WORK TO A FOREIGNER

The declaration on entrusting the performance of work is entered into the register of declarations by the poviat labour office competent for the seat or place of permanent residence of the employer, if:

- the foreigner is a citizen of the country specified in the Regulation of the Minister of Labour and Social Policy on the countries to whose citizens certain provisions on the seasonal work permit and provisions on the declaration on entrusting work to a foreigner apply;

- the work of the foreigner is not related to the activity of the entity specified in the regulation of the Minister of Family, Labour and Social Policy of December 8, 2017 / provisions on seasonal work;

- the period of work specified in the submitted declaration on entrusting work to a foreigner and the periods of work performed on the basis of the declarations entered in the declaration register amount to a total of no longer than 6 months within the next 12 months, regardless of the number of entities entrusting the foreigner with work;

In matters that do not require explanatory proceedings, the poviat labour office enters the declaration on entrusting the performance of work to a foreigner in the declaration register or the starost refuses to enter the declaration in the declaration register no later than within 7 working days from the date of receipt of the declaration, and in cases requiring explanatory proceedings - no later than within 30 days from the date of receipt of the declaration.

Note! If the foreigner has been employed for a period of not less than 3 months on the basis of a declaration and the employer has submitted an application for a work permit for this foreigner at the same position under an employment contract before the end of the work date indicated in the declaration, and the application does not contain formal deficiencies or formal deficiencies have been corrected on time, the work of a foreigner on conditions not worse than those specified in the declaration entered in the declaration register is considered legal from the date of expiry of the declaration to the date of issuing a work permit or delivery of a negative decision in this matter.

The above also applies to a foreigner for a temporary residence permit (referred to in art. 114 par. 1 of the Act of 12 December 2013 on foreigners) in order to continue employment with a given employer. 

SEASONAL WORK PERMIT

The permit is obtained by an employer who intends to employ a foreigner for activities specified in the Regulation of the Minister of Family, Labour and Social Policy of December 8, 2017.A seasonal work permit is issued for a specified period, it may not exceed 9 months in a calendar year.

In the case of a foreigner who entered the territory of the Republic of Poland on the basis of a visa issued for the purpose of performing seasonal work or under the visa-free regime in connection with an application for a seasonal work permit entered in the register of applications, this period is counted from the date of the foreigner's first entry into the territory of the Schengen area countries in a given calendar year.

If the application for a seasonal work permit concerns a foreigner who stays on the territory of the Republic of Poland on a different basis which may be related to the right to work, the permit may be issued for the period of legal stay, but not longer than for a period of 9 months within a calendar year, calculated together with the periods specified in the previously issued seasonal work permits for the foreigner. 

A seasonal work permit is issued by the staroste competent for the seat or place of residence of the entity entrusting the performance of work to a foreigner.

The procedure for obtaining a work permit differs depending on whether the foreigner is in Poland or abroad.

If the foreigner is in Poland on a basis that can be related to the right to work, the employer submits an application for a seasonal work permit to the staroste competent for the seat or place of residence of the entity entrusting the work to the foreigner, and the staroste issues a decision within 7 days or up to 30 days if a clarification proceedings are required. 

If the foreigner is abroad and will apply for a visa issued for the purpose of performing seasonal work, or intends to enter the territory of the Republic of Poland under the visa-free regime, the employer shall submit an application to the staroste competent for the seat or place of residence of the entity entrusting the performance work for a foreigner, and the staroste enters the application in the register of applications for seasonal work and issues a certificate of entry of the application within 7 to 30 days. Then the employer submits the certificate to the foreigner, and the foreigner obtains a visa issued for the purpose of performing seasonal work or enters the territory of Poland under the visa-free regime in connection with the application for a seasonal work permit entered in the register of applications. A foreigner may start work on the day on which the employer presents to the competent staroste:

1) a copy of a valid document entitling the foreigner to stay on the territory of the Republic of Poland;

2) information about the foreigner's accommodation address during the stay on the territory of the Republic of Poland.

Extension of the permit

If a foreigner entered the territory of the Republic of Poland on the basis of a visa issued for the purpose of performing seasonal work or under the visa-free regime in connection with the application for a seasonal work permit entered in the register of seasonal work applications, the staroste may issue an extension of the seasonal work permit in order to continuation of seasonal work by a foreigner for the same entity entrusting work to a foreigner or for the purpose of performing seasonal work for another entity entrusting work to the foreigner.

If the foreigner stays on the territory of the Republic of Poland on the basis of a document other than a visa issued for the purpose of performing seasonal work or under the visa-free regime, without connection to the application entered in the register of applications for seasonal work, the staroste refuses to initiate proceedings to extend the seasonal work permit.

The extension of a seasonal work permit is issued for a period which, together with the period of stay of the foreigner for the purpose of performing seasonal work, counted from the date of the first entry into the territory of the Schengen area countries in a given calendar year, is not longer than 9 months in a calendar year.

A seasonal work permit is issued if:

1) the amount of remuneration that will be specified in the contract with the foreigner, shall not be lower than the remuneration of employees performing comparable work in the same amount of time or at a comparable position;

2) the entity entrusting the performance of work to the foreigner attached the information from the staroste about the inability to meet the employer's staffing needs based on the registers of the unemployed and job seekers or about a negative result of recruitment organized for the employer to the application for a seasonal work permit.

Information from the staroste is not required if:

• During the 3 years preceding the submission of the application for a work permit, the foreigner graduated from a university based in Poland or another EEA country or the Swiss Confederation, or is a participant in doctoral studies conducted in Poland;
• The foreigner has been legally residing on the territory of the Republic of Poland for 3 years preceding the submission of the application for a work permit and the stay has been uninterrupted;
• The foreigner is a citizen of one of the following countries: Armenia, Belarus, Georgia, Moldova, Russia or Ukraine.

Malta Work Permit

 The island country of Malta is located in the Southern Europe, 80km south of Italy. It is one of the smallest EU countries, with an area of only 316km2 and a population of 533,286 inhabitants.

Still, Malta is a tourism magnet with its elegant capital Valletta, the idyllic island of Gozo, the medieval hilltop town of Mdina, palaces and castles, ancient ruins, cliffs, bays and beaches. Malta became part of the European Union in 2004, and abolished its borders with the other Schengen member states three years later in 2007. Since then on, travelers can enter into Malta with a Schengen visa.

Fun fact about Malta: There are more Maltese people in Melbourne, Australia than there are in Malta.

Malta Entry Requirements

The island country of Malta allows all EU nationals to enter its territory by only carrying an identification document.

However, all non-EU travelers entering Malta through air or sea need to present some other documents. If you are a non-EU visitor, you will need to show the following documents at the Maltese port of entry:

A valid passport or travel document. Valid for at least three more months beyond your planned date of exit from Schengen, and issued within the last 10 years.

A visa – if you are subject to the Maltese visa regime.
Travel Health Insurance. Covering medical emergencies in Malta and the whole Schengen area for a minimum of €30,000.
*British passport holders are exempt from the criteria of passport validity and issuance date. 

In some cases, you might be asked to show additional documents as an invitation letter from a Maltese host, roundtrip flight itinerary etc. For more information in these regard you need to consult with the official body that represents Malta in your country of residence.

Besides, the Maltese border officer may ask you some questions about your trip to Malta like:
What is your purpose of visiting Malta?
How long do you intend to stay in Malta?
Where are you going to stay in Malta? Etc.
The Maltese border officer is the one who will give the final decision if you shall be permitted to enter Malta or not. Please, make sure that this officer stamps your passport when you enter Malta. Without a stamp, you could be fined or detained from Malta.

Who Needs a Schengen Visa to Enter Malta?

As a member of the Schengen Area, Malta applies the visa code to all travelers wishing to step in its territory. According to that, you will need to apply for a Schengen visa to Malta if:

You are a citizen of a third-world country that has not reached a visa liberalization agreement with the Schengen states.

You are a citizen of a third country that has signed a visa liberalization agreement with the Schengen Zone, but you were previously rejected from entering Malta or any other Schengen country.
What Documents Are Required for a Malta Schengen Visa Application?

As a traveler in need of a visa, you will need to meet several Malta visa requirements. The mandatory required documents for a short-stay visa to Malta are as follows:

Maltese visa application form. Completely fill in the application form for a short-stay visa to Malta. Learn here how to correctly fill in the Schengen Visa Application Form!
Two passport photos. The photos should be identical and comply with the photograph requirements for Maltese Schengen visa application.
Your valid passport. Make sure your passports meets all of the three criteria listed below:
It has at least blank pages in order to affix visa.
It is no older than 10 years on the date you plan to leave Malta, or the Schengen Zone.
Has a validity of at least three more months beyond the date you plan to leave Malta and the whole territory of Schengen.
Copies of your previous visas (if applicable).
Malta Travel Health Insurance. You should present to the Maltese embassy/consulate proof that you have purchased health insurance that covers medical emergencies for at least €30,000 in Malta and the whole Schengen territory.
Round-trip Flight Itinerary. A document that shows you have a booked flight, to enter and leave Malta. This document should specify flight numbers, dates, and your details.
Proof of accommodation. Present to the embassy/consulate evidence where you will be staying while in Malta I.e. a hotel reservation.
Proof of sufficient financial means for the period of stay in Malta. When applying for a Visa to Malta, you need to show evidence that you possess at least €48 per each day you plan to spend in Malta.
A cover letter. A personal letter in which you explain why you are applying to visit Malta, how long you plan to stay, when will you leave and other details.
Proof of civil status. This could be a marriage certificate, birth certificate of children, death certificate of spouse, etc.

Additional Maltese Visa Requirements Based on Your Employment Status
The additional Malta visa requirements depending on your occupational status are as follows: 

If employed:
Employment contract
Current bank statement of the latest 6 months
Leave permission from the employer
Income Tax Return (ITR) form

 If self-employed:
A copy of your business license
Company bank statement of the latest 6 months
Income Tax Return (ITR)

 If a student:
Proof of enrollment
No-objection certificate from school or university
Advertisements

 If retired:
Pension statement of the latest 6 months
If applicable: 

Proof of regular income generated by property, for the last 6 months
>>NOC from employer, school or university.

Additional Maltese Visa Requirements for Minors
Minors applying to get a short-stay visa to Malta, or parents applying for their minor child to get a visa, will need to complete the following additional Maltese Visa Requirements in their application file:
Birth certificate of the minor traveling to Malta.
Malta application form signed by both parents.
Family court order. In cases where only one parent has full custody over the child.
Certified copies of ID / passport of both parents
If the minor will be travelling alone with another person:
An original and copy of the accompanying person’s passport page containing the holder’s data, and expiry date, a recent photograph and valid visa copy.
A notarized parental authorization to travel to Malta, signed by both parents / guardians
*Note: When applying at the Maltese embassy/consulate in home country, the guardian or parent should accompany their under-age children.

Additional Requirements Based on the Purpose of Entry to Malta
According to your purpose of entry to Malta, you will need to provide some additional documents. Following find the additional Malta visa requirements based on your purpose of traveling to Malta.

Malta Airport Transit Visa Requirements

If you need to land at the Maltese airport in order to wait in the international area of the airport for a connecting flight that will take you to your non-Schengen destination country, you will need to apply for a Malta Airport Transit Visa.

Required Documents for an Airport Transit Schengen Visa to Malta

 When applying to obtain a Malta Airport Transit visa, you must provide the following additional documents:

A valid visa (if needed) for the final country you are travelling to.
The flight ticket for the final country you are travelling to.
Malta Transit Visa Requirements
If you have to disembark at one of the Maltese harbors, under the intention of departing with the vessel or reshipping on other vessel that is bound for a foreign port or place or one coming to Malta to join a vessel in this country, then you should apply for a Maltese Transit Visa.
Required Documents for a Transit Schengen Visa to Malta
When applying to obtain a Malta Transit visa, you must provide the following additional documents:
A valid visa (if required) for the final country you are travelling to.
The ticket for the final country you are travelling to.
Original and photocopy of Seaman’s book.
Letter from the inviting Shipping Company. Issued by the inviting Shipping Company in the Schengen country in which the seafarer will disembark.
Employment contract. Contract with the Navigation Company / ship in order to board the ship.
Malta Tourist Visa Requirements
You will have to apply for a Maltese tourist visa for short stays, if you intend to visit Malta for leisure or recreational purpose as vacations or sightseeing.

Required Documents for a Tourist Schengen Visa to Malta

 When applying to obtain a Maltese Tourist visa, you must provide the following additional documents:
Bank statement. Preferably for the last 6 months.
Travel Itinerary. A description of your trip day-to-day, of what you will be doing in Malta, when you will arrive and leave, and where you will be accommodated etc.
Proof how you will be financing your trip to Malta.

Malta Visitor Visa Requirements

You shall apply for a Maltese Visitor visa if you have been invited to visit Malta by a friend or a family member residing in the island country.

Required Documents for a Schengen Visitor Visa to Malta

When applying to obtain a visa to visit your friends or relatives in Malta, you must provide the following additional documents:

Travel Itinerary. Detailed day-to-day plan of your trip in Malta.
Proof of invitation:
Letter of Invitation. By the relative/friend residing in Malta, inviting you to visit.
Declaration of Proof. Which is a form issued by the Maltese authorities that the host needs to obtain and fill in with the required answers.
A copy of the ID card or passport of host.
Malta Business Visa Requirements
If you are planning to travel to Malta for business purposes such as business meetings, conferences and events, you should apply for a Malta Business Visa.

 Required Documents for a Business Schengen Visa to Malta

 When applying to obtain a Maltese Business visa, you must provide the following additional documents:

Invitation letter from the Maltese company you will be visiting and their detailed address accompanied with the dates of your visit.
Copy of inviter’s ID or person signing the invitation letter.
A letter from your employer. In this letter should be stated why you will be traveling to Malta.
Proof of trip financing. Regarding the applicant’s expenses during their stay in Malta, either the employer or the partner company must state coverage of expenses on the letter or invitation.

Malta Study Visa Requirements

If you wish to travel to Malta under the purpose of attending a study course, internship or training related to your profession, then you will have to apply for a short stay Malta study visa, prior to your trip.

Required Documents for a Student Schengen Visa to Malta

 When applying to get a Maltese Student visa, you must provide the following additional documents:
No objection letter from the educational institution where you are currently enrolled (if applicable).
Internship agreement. Signed between the company in Malta, the establishment of origin and the trainee.
Letter of acceptance. Issued by a Maltese Educational Institution, which includes details of the course/s and its duration. The documents should bear the stamp and the signature of institution’s principal.

Malta Medical Visa Requirements

 If you need to travel to Malta in order to receive medical treatment, as i.e. medical surgeries or health therapies, then you should apply for a short stay Malta Medical Visa.

Required Documents for a Medical Schengen Visa to Malta

 When applying to get a visa to receive medical care in Malta, you must provide the following additional documents:

A local medical report. Issued from a doctor / clinic / hospital in your home country, confirming that you need medical treatment in Malta.
Statement by a Medical Doctor in Malta, confirming the date of your appointment as well as your medical situation. It should also confirm that the hospital can perform the specific medical treatment and that you will be accepted accordingly.
Proof of financial arrangement made.
Malta Visa for Cultural/Sports/Film Crews/Religious Purpose Requirements
If you wish to attend a cultural, sports or religious event in Malta, or you are a member of a film crew traveling to the country, then you need to apply for a Maltese visa for Cultural/Sports/Film Crews/Religious Purpose.

Required Documents for a Schengen Visa to Malta for Cultural, Sports, Film Crew or Religious Purposes
When applying to get a Maltese visa under the purpose of attending a Cultural / Sports / Religious Event in Malta you must provide the following additional documents:
Event Information. As:
Invitation letter from the relevant body in Malta with details upon the nature of events or activities that are to be held in Malta.
Entry tickets to the event.
Enrollment conditions.

Detailed program of the event in Malta.

Other documents that present Names of the applicants (crew members) and other relevant information about the event.
Proof of previous performances. Participation in previous festivals and ceremonies (cultural, religious), sports competitions, winners certificates, proof of world/international ranking (sports).

Visa Requirements for Spouse of Malta National

 If you wish to visit Malta and you are the spouse (wife/husband) of a Maltese passport holder, you can apply for a short-stay visa for the spouse of a Maltese National.

Required Documents for a Maltese Schengen Visa for the Wife/Husband of a Maltese Citizen
When applying to get a Maltese visa as the spouse of a Maltese national/citizen, you must provide the following additional documents:

Proof of Maltese citizenship (ID card or consular card or certification of Maltese nationality or naturalization order).

Maltese marriage certificate.
Maltese family record book.

Malta Visa for Official Visit Requirements

 When traveling to Malta as a member of an official delegation, representing the government, an institution or an organization, you will need to obtain a Maltese visa for Official Visits prior to your trip.

Maltese Schengen Visa for Members of Official Delegations

 When applying to get a Maltese visa as a member of an official delegation, you must provide the following additional documents:

Copy of the official invitation copy.

 Verbal note. Issued by a competent authority at your home country confirming
that you are a member of its delegation travelling to Malta.
Evidence about the purpose of journey (negotiations, meetings, event by intergovernmental organizations, consultations).

How to Apply for a Maltese Short-Stay Visa?

 The application process for a short-stay visa to Malta, requires from you to follow the steps listed below:
Find out what visa type you need to enter Malta.
Check out where you need to apply.
Fill in the application form for a Maltese short-stay visa.
Collect the statutory Malta visa requirements.
Appoint a visa interview.
Attend the interview at the appropriate Maltese Embassy/Consulate/VAC.

Where to Apply for a Maltese Short-Stay Visa?

 Depending on the competent Maltese body responsible for visa admission in your country of residence, you may have to apply at one of the following:

The Maltese Embassy
A Maltese consulate

 A Visa Application Center to which Malta has outsourced visa submission
The Embassy / Consulate of another Schengen country to which Malta has outsourced visa submission
Who Can Apply for a Schengen Visa at the Maltese Embassy / Consulate / VAC?

 Submit your short-stay visa application to Malta at a Maltese Embassy / Consulate / VAC in your country of residence, only if one of the following statements corresponds to your situation:

Aside of Malta, you will not visit any other Schengen country.
You will visit more Schengen states, but Malta is your main destination, which means:
You will be spending more days in Malta, than in the other countries.
You will be spending an equal amount of days in each country, but you will enter the Schengen Zone through Malta.

 Note that in order to be eligible to apply from the country you are currently in, you must be:
 

A citizen of the country from where you are applying.

 A foreign citizen on a permanent / temporary residence permit in the country from where you are applying.
You cannot apply for a short-stay Maltese visa from a country in which you are currently on a visa. 

How Long Does It Take to Get a Maltese Visa?

 The processing time for a Malta short-stay is 15 working days at the minimum. Depending on your situation this period may be extended up to 30 days. Exceptional cases may take up to 60 days, since the Maltese embassies may have to consult with other Schengen consulates.

To avoid any delay in the issuance of your Maltese short-stay visa, you should submit your application as soon as possible, though not earlier than three months before you travel to Malta.

How Much Does It Cost to Apply for a Maltese Visa?

 The costs of a Maltese visa for stays up to 90 days within 6-month periods are as follows:
€80 for adults
€40 for children under the age of 12
Free for children under the age of six
Moreover, according to applicant’s nationality, purpose of visit and some other factors, there are some categories of applicants exempt from paying the fee, and others that need to pay a lower amount as well.

Check the list of the Maltese Schengen Visa fees, to see if you belong to any of these categories!

How Long Can We Stay in Malta Without a Visa?

 If you are an EU national, you can enter and remain in Malta for as long as you wish without the need to obtain a visa or any other document prior to your trip. However, if you wish to stay longer than three months, you need to register at the local authorities.

If you are the national of a visa-exempt country, you will be permitted to remain in Malta for up to 90 days, within a 180 days period. If you wish to stay longer, you may have to undertake the following actions depending on your country of residence:

Australia, Israel, Japan, Canada, New Zealand, Republic of South Korea or the United States of America – you need to obtain a residence permit within three months of arrival in Malta longer.

The rest of Malta visa-exempt countries – you need to obtain a Maltese National visa for long-stays from you country of residence, if you wish to stay longer.

On the other hand, if you are the national of a country that still has not reached a visa-free agreement with Malta and the other Schengen members, you will not be allowed to enter the Malta without a visa, at all.

IMPORTANT: Make sure you are familiar with the 90/180 Schengen Visa Rule. Do not break this rule, not even for a day, or you might be fined or banned from entering the Schengen area.

Can I Extend My Schengen Visa in Malta?

Yes, you can extend your Maltese Schengen visa, but only in exceptional cases where new facts and special reasons arise after entry in Malta, as i.e. humanitarian reasons or force majeure. You will have to apply for a visa extension at the Maltese police or the Ministry for Home Affairs and National Security, Central Visa Unit.

Please read How to Extend a Schengen Visa in Malta to understand in what circumstances and under what conditions you can extend your Maltese Schengen Visa.

Can My Maltese Schengen Visa Be Revoked?

 Yes, your Malta visa can be revoked, in case the competent Maltese authorities conclude that the conditions for issuing the visa are no longer met.

If you are in Malta when the decision on the revocation of your visa happens, you will be given a deadline to leave Malta. If you do not leave the Malta or the territory of Schengen within this period, you will then be considered an illegal resident in Malta.

Latvia Work Permit

 With one of the fastest growing economies in Europe, Latvia is a destination of choice for many expatriates and international companies. If your company is planning a Latvian expansion, a team of talented workers can go a long way toward ensuring a smooth transition. That said, recruiting employees is just one step of the process. You’ll also need to ensure that all of your employees have the visas and permits they need to live and work in Latvia legally.

Types of Work Visas in Latvia

All foreigners will need one of the following visas based on their intended stay length:

Type A, or airport transit visa: This visa is issued to foreign nationals who need to pass through the airport transit zone in Latvia as they travel to another destination.

Schengen Type C, or short-term visa: This visa is also called a unified visa. It allows a foreign national to stay within the territory of the Schengen Area.

Type D, or long-stay visa: A long-stay visa is granted to foreign nationals who are entering Latvia and need to stay for more than 90 days within a period of six months. This visa also allows the holder to travel throughout other countries in the Schengen Area during this time.

All three of these visas are available as single-entry, double-entry, and multiple-entry within the time the visa is valid. A long-stay visa is necessary for any foreign employees who plan to obtain a residence permit and work in Latvia.

Requirements to Obtain Latvia Work Visas

To live and work in Latvia, foreign nationals will need to obtain three documents: a residence permit, a Type D visa, and a work permit.

The required documents to support a residence permit application vary by the applicant’s country of residence. Details are available online from the Office of Citizenship and Migration Affairs (OCMA).

The documents to support a Type D visa application include:

A passport that has at least two blank pages and three months of validity

A completed visa application form

One passport photo, which should be in color

Documentation of residence permit approval from OCMA

Proof of travel medical insurance

A copy of the applicant’s flight information for the trip to Latvia

Proof of payment for the visa fee

The requirements for a Latvian work permit include:

A passport

Proof of accommodations in Latvia

Documents supporting the employee’s job qualifications, such as a diploma and CV

A copy of the applicant’s residence permit, if available

A letter from the employer

Employees should reach out to the Latvian embassy for a full list of required documents to support each application

Application Process

While a long-stay visa is required for foreign employees, this visa alone does not allow the holder to stay for 90 days. A residence permit is also necessary and should be obtained before application for a visa.

Residence permits are issued by the OCMA, which is a division of the Ministry of Interior. To apply, employees should complete the application form, print it, and sign it. They should submit the completed form along with the required supporting documents, all of which should be notarized and legalized, to the Latvian embassy or diplomatic mission in their country. An appointment is necessary, as applicants will also need to be interviewed. Applicants should receive a decision within 30 days.

After the officials at OCMA have approved the residence permit, applicants can move on to the next step: applying for a long-stay visa. This application should also be submitted at the Latvian embassy. Visa processing typically takes about five business days. Upon approval, the applicant should return to the embassy to pick up their visa.

Before they can begin working, foreign employees will also need a Latvian work permit. To obtain this permit, employees will need to demonstrate proof of employment with a company based in Latvia. In many cases, the residence visa is also a prerequisite. Work permits are issued by OCMA. Processing for work permits may take a month, so it’s recommended that employees apply at their local embassy before traveling to Latvia.

After obtaining the appropriate visa, employees may travel to Latvia. Upon arrival, they should visit OCMA to pick up their residence permit and work permit.

Lithuania Work Permit

 An alien who intends to work legally in Lithuania must obtain a work permit and a national visa D.

An alien who wishes to work in Lithuania should first find an employer – Lithuanian company that would like to hire him/her. Once finding an employer, an alien shall apply on the issue of a work permit in the Republic of Lithuania and national visa D. 

Before submitting the documents for the issue of a work permit in Lithuania, the Labour Exchange of Lithuania must register a vacant position in the Lithuanian company. The vacant position shall be registered no less than 5 working days before the submission of documents for the issue of a work permit in Lithuania. During this period, citizens of Lithuania and permanent residents of Lithuania, meeting the employer's requirements, shall have the right to apply for the vacancy. If, during this period, the employer – Lithuanian company cannot find a suitable candidate for the vacancy, the alien may submit documents for the issue of a work permit in Lithuania to an alien.

The following basic requirements are set for an alien who intends to work in Lithuania:

1. An alien who intends to work in Lithuania shall have a qualification in an appropriate area, the qualification supporting documents (certificates on completion of courses, seminars, practical training, diplomas, etc.);

2. An alien must have at least 1 year of work experience within the last 2 years in an appropriate area and the supporting documents.

Place for the submission of documents for a work permit in Lithuania – a local labour exchange office.

In order to employ the alien under the employment contract, the following documents must be submitted to the Employment Service: 

An application; 

A copy of passport; 

Employer’s information on the alien’s qualification and at least one year of working experience according to his/her qualification within the last two years (the employer’s letter must contain the alien’s qualification, current and former workplaces, wherein the alien has worked under his/her qualification during the last 2 years, duration of working therein, and job title); 

The employer must make sure that the alien has documents approving his/her own qualification (diploma, certificate, etc.) and at least one year of working experience according to his/her qualification within the last two years (work book, certificate from the previous workplace). 

An obligation to employ the alien under the employment contract for a period not shorter than 6 (six) months and to pay the employee’s average wage, provided the company has more employees working the same job, for which a work permit of alien is being applied for; 

A copy of the payment order or a check for the issue of work permit. 

Foreign documents must be legalized or certified with an Apostille in accordance with the established procedure, unless otherwise provided for by other legislation. The translation into Lithuanian of documents drawn up not in Lithuanian must be confirmed by a signature of translator. Copies of documents must be approved by signature and stamp of the head of the company.

Time limits for the issuance of a work permit in Lithuania – up to 7 working days.

After the getting of a work permit in Lithuania, documents for the issue of a national visa D shall be submitted.

Place for the submission of documents for a national visa D – a diplomatic mission or a consular post of Lithuania abroad.

Time limits for the issuance of a national visa D – up to 15 days.

From 01 March 2019, new amendments to the Law on the Legal Status of Aliens regarding the issue of temporary residence permits for the aliens who arrive to work unqualified jobs under the employment contract have entered into force.

The aliens will no longer need to submit documents proving their qualificaton and working experience during the last two years. An obligation to submit documents confirming qualification shall remain only for highly skilled aliens who apply for the EU blue card.

If the alien’s profession is included into the list of the most in-demand professions in the Republic of Lithuania, then the alien or his/her employer must, together with an application to issue a residence permit, additionally submit the following:

- The mediation letter of the employer specifying information on the alien’s qualification, current and former workplaces, job position and duration therein, where the alien has worked according to his/her profession for the last 2 (two) years. The employer must ensure that the alien has documents approving his/her own qualification (diploma, certificate, etc.) and at least one year of working experience according to his/her qualification within the last two years. Moreover, the employer must submit an obligation to employ the alien under the employment contract for a period of at least 6 (six) months;

or:

- the mediation letter of the employer described hereinbefore, and the employment contract concluded for the period of at least 6 months.